Last Updated: September 1, 2024
Why this matters:
Being trustworthy means being clear about what we can and can’t accept as gifts. These guidelines help us stay independent and avoid any question about our integrity.
Who needs to know this:
Everyone representing our organization – whether you’re staff, a board member, or a contractor – must follow these rules about gifts and favors.
Our basic principles
- No gift should ever influence our decisions
- We’re open about any gifts we receive
- We follow all legal and ethical rules
- We avoid even the appearance of favoritism
What’s ok and what’s not
Not allowed:
- Cash or cash equivalents
- Personal loans
- Expensive or luxury items
- Anything that might make people question our independence
Usually ok:
- Simple promotional items (like pens or calendars)
- Basic business courtesies
- Books related to our work
- Token gifts of minimal value
About events and meals
- Invitations need to be checked first
- Ask your supervisor if you’re not sure
- Consider how it might look to others
Reporting gifts
- Tell our compliance officer about any gift worth more than [insert value]
- When in doubt, report it
- Keep good records of what you receive
Working with others
- Partners and vendors know not to offer influential gifts
- We make decisions based on merit, not relationships
- Be clear about our rules with anyone who might offer gifts
If rules are broken
- Not reporting gifts can lead to disciplinary action
- Ask for guidance if you’re unsure
- An ethics committee reviews any concerns
Staying current:
We review these rules every year to make sure they work for everyone while maintaining our standards.
Remember: If you’re not sure about a gift, it’s better to ask first or politely decline. Our independence and reputation are worth more than any gift.